Become a PA WIC Vendor
Vendor Authorization Summary
Any owner of a full line grocery store located in Pennsylvania may apply for
authorization as a WIC vendor. WIC authorization does not transfer to a new
owner when a change of ownership occurs. Vendors may not accept WIC checks
until all application requirements are met, including completing an application
and submitting any required supporting documentation, passing an authorization
review, completing a training program and receiving an authorization letter
from the Pennsylvania WIC Program. Submission of false information will result
in denial of application.
New Vendor Application and Reauthorization Application;
PA WIC Retail Store Handbook;
PA WIC Food List;
PA WIC Competitive Prices; and
Licensed Infant Formula Wholesalers
Conditions of Eligibility a Vendor Must Meet:
1. Have an acceptable history with WIC and other food and
nutrition service programs of USDA.
2. Meet the minimum inventory requirements at the time of the
on-site review and thereafter if approved for the program (Minimum Inventory Requirements).
These products must be on the current WIC approved food list (WIC Approved Food List);
and the quantities must be priced at or below the current competitive
prices (Competitive Price List).
3. Have a satisfactory authorization review by the local WIC
agency wherein it is determined that:
a. The store is in a permanent, fixed location in the State of Pennsylvania;
b. The store is open for business at least 6 days a week and 8 hours per day;
c. The store meets the minimum stock requirements, which are properly stored and refrigerated, on the store premises;
d. Prices are marked on the food containers or posted in the immediate area where foods are kept, or in an area clearly visible to store customers;
e. The store is not in violation of applicable federal, state, or local health protection laws and ordinances; and
f. Authorized foods are not older than the expiration dates indicated on the packages, or are otherwise fresh.
4. Following the store’s review, the State Agency will approve
or disapprove the store’s application. If approved, the store will receive an
approval letter, window decal and training materials. Once approved, the store
must participate in initial training conducted at the Local Agency serving the
WIC Program in your area.
2023 Annual Vendor Training Information:
Please see the 2023
annual vendor training PowerPoint presentation
as well as a
PDF document containing the slides therein.
Duration of Authorization:
At least once every three years, the Department will conduct a periodic review
of all stores in a given area. A store’s authorization or reauthorization shall
remain in effect until the Department acts on the store’s application for
reauthorization, unless terminated earlier.
Applicable Regulations, Statutes and Administrative Rules:
1. PA WIC Program Regulations:
2. Federal Regulations 7 CFR Part 246:
Applications are reviewed within 90 days of receipt of complete applications. If
the application is not complete, a notice of incomplete items will be sent and
the application will not be processed further.
Contact your Local WIC Agency which can be found by selecting the county
location of the store at:
view these publications?